This training sets out our best practice guidelines for labelling objects in museum collections.

Why do objects need labels?

Labelling objects in a collection can be time consuming but is a necessary step in enabling you to identify, manage and care for a collection.

It is crucial to remember that part of what makes an object important to a collection is its history.

Labelling an object with a number allows you to directly connect the object to all the information you hold about it including its history. The object label is a passport to travel, enabling an object to move without risk of losing its identity. The label however is not intrinsic to the object itself so there are aspects to consider before physically applying any label to the surface of any object. 

This training and guidance sets out best practice techniques and materials when adding labels to objects in your museum collections.

Adding a label

There are a number of factors to consider before labelling an object:

Is the label secure?

• Ensure it is not likely to be accidentally removed or fall off easily
• Avoid areas of high abrasion such as rims on bases

Is it reversible?

• Ensure the label can be removed if needed and it comes off easily, without damaging or impacting the object.

Is it safe for the object?

• The method of labelling should be safe for the object’s surface and not cause any damage. Some varnished and pigmented surfaces will react with inks and chemicals.

Is it discreet?

• The placement should not deter from the overall appearance of the object or obscure details that could change its interpretation.

Is it visible?

• The number one rule with objects is to handle them as little as possible. This means the label should be visible with minimal object movement. For example, labelling a chair on the underside of a seat means you have to turn it over. Instead, consider placing the label on the back of a leg.

Is it clear and accurate?

• Practice clear writing and look up the number before applying it to the object. One person’s handwriting might be another person’s scribbles!

Are there removable parts?

• If the object has multiple parts, it is crucial to label each part to prevent them from getting lost. Much like when we travel to the airport, the object doesn’t want to lose any of its luggage!

Materials to avoid

Museums and galleries have been labelling objects with numbers for many years; with this in mind it is not surprising that materials and methods used have changed as technology and knowledge has evolved.

Many objects in collections bear the scars of past labelling methods but all we can do is stay abreast of what is safe and works best for what we know at the present.

There are however some commonly used items for labelling that should be avoided at all costs despite seeming useful.

We've listed them below:

When not to label

It is important to always choose a labelling method appropriate to the object.

If the object is very fragile or is a loan to your collection, you can use a simple Tyvek tag to attach its number and ensure its identity is not lost instead.

In addition, the below information is a guideline only and you should always consult with a conservator before labelling something with what you feel may not be appropriate.